20 Useful Tools For Freelance Writers


20+ Useful Tools For Freelance Writers

Being a freelance writer is one of the fastest growing careers in the writing industry. The career owes this popularity to its many benefits like; no regular office routine, no daily commute, and the liberty to work from any corner of the globe.

However, if you take a look inside the world of freelance writing, you’ll see that as a freelance writer you have to wear many hats. One is required to manage the existing clientele and hunt for new clients, generate ideas, research topics, administrate your business, handle finances and, with all this, produce quality writing.

So for all the harworking freelance writers out there, here is a list of 20 useful tools that can help you find new ideas, create catchy headlines, make shareable images for your blog, write without distractions, and more.

Useful Tips And Guidelines to Freelance Writing


Grammarly is the world’s most popular and accurate grammar checker. It scans your text for proper use of advanced grammar rules, corrects spelling, suggests synonymous and enhances your vocabulary. It works in any program or text editor you use.


Writers need to write to make money. Freelancers have to do many other tasks just to keep their business running. Indy makes freelancing simple by giving writers the administrative tools they need to get all their business work done quickly and efficiently.

Best SEO tools for freelance writers

4. Clearscope

Clearscope is a best-in-class SEO content optimization tool that drives search traffic to your articles. They are focused on helping writers produce SEO content that doesn’t suck, and matches the intent for readers so it ranks and reads well.

5. MozBar

MozBar is a free Chrome extension that makes it easy to get link metrics and see SEO data on the SERP page. It shows metrics for pages and domains you search like Domain Authority, Page Authority, and number of backlinks.

6. Ahrefs

There’s a little bit of a learning curve with Ahrefs, but they have a ton of content to help you use the platform. Once you figure out how to use it, it’ll become a main player in your freelance writing toolkit.

7. Keywords Everywhere

The paid version gives you accurate monthly search volumes for Google, Amazon, eBay, YouTube, DuckDuckGo, and even SEO tools like Answer The Public. You can even export your data and use it to build out a content strategy for clients.

Best writing tools for freelancers

8. Help a B2B Writer

Tired of sorting through hundreds of Help A Report Out (HARO) responses? Only to find crap quotes and sources. That’s where Help A B2B Writer comes in. This free tool helps you find unique examples and expert sources for your content.

Help A B2B Writer is so easy to use too. You simply request a quote for an article you’re working on. A handful of targeted, relevant sources get an email with an invitation to contribute. Then they email you their insights! Simple as that.

9. Grammarly

In short, Grammarly analyzes any text you’ve written and checks for errors. The free version covers basic things like grammar, punctuation, and spelling. While the premium version provides stylistic changes and provides best-in-class writing advice for your text.

Grammarly is free. You can use it forever without any limits or trial period. The free version is pretty good. But if you want all of Grammarly’s features, you’ll need to upgrade to Grammarly Premium, which is what I’ve been using for three years now and I love it.

10. ProWritingAid

Most people choose ProWritingAid over other grammar checkers (like Grammarly or Hemingway App) because it’s secure. ProWritingAid is GDPR compliant and uses bank-level security. Nobody sees your (or your clients’) work when you run it through their writing tool.

11. WordHippo

What would a freelance writing tool round-up be without a thesaurus recommendation? WordHippo is an online-based thesaurus with helpful vocabulary resources. You can find synonyms, antonyms, word meaning, rhyming words, and more for your articles.

12. CoSchedule Headline Analyzer

And more to help you create the best headline for your piece. You’ll receive a detailed breakdown of your headline, from common and emotional words you should use. To how you can help inspire readers based on your word choice.

13. Capitalize My Title

“Another thing I use all the time that’s super useful (especially if you work with clients with different style guides) is Capitalize My Title. Copy your text in, select the right style guide, and it’ll capitalize it accordingly.” — Nicola Scoon, freelance writer.

14. EZGIF.com

Need to format images or create GIFs for a client’s article? Look no further than EZGIF.com. This free online GIF maker gives you animated GIF editing, plus editing tools to create, resize, crop, reverse, and optimize photos for the web.

15. Unpaywall

Hate when you’re looking for studies and reports, only to get blocked by a paywall? So do we. That’s where Unpaywall comes in. Unpaywall gives you access to scholarly articles and research that are normally pay-to-read, for free. It is integrated with thousands of library systems and search platforms worldwide so you can read research papers for free.

16. Canva

Canva is the easiest online graphic design tool. You can use it for everything from creating images for articles to designing social media posts for your brand to flyers and ads. It has an endless list of features and templates to help you create professional graphics for free.

17. Evernote

evernote note tasking app

Evernote was the first (and arguably most impressive) note-taking app around. It lets you upload notes and research from around the web, organize them into folders, and access them quickly when you’re writing. It has a number of cool features, one being the web clipper, which allows you easily save stuff from the internet to your dashboard. Evernote also syncs across your devices and has a browser version so you can retrieve information anywhere, anytime.

Project Management & Communicaton

6. Gmail

Everyone needs a business email to keep things separate. If you don’t have one yet, Gmail is a great option. You can open a basic Gmail account for free, or pay a small monthly fee for one that ends in your business name.

7. Trello

Are you working together on a blog post or another project? Trello helps you ensure the team always knows about deadlines, expectations, and progress. It’s easy to notify the whole team, or an individual member.

8. Slack

9. Google Voice

Who wants to pass out their home telephone or personal cell phone number all over the web? Not me! Sign up for a Google Voice account instead. If a number in your area isn’t available, you can either expand your search, or try again in a few weeks.

10. Skype

Ever feel frustrated playing email tag as you try to pinpoint your client’s expectations? Sometimes email isn’t the best form of communication. For those moments, Skype works wonders. You have the option of video or audio only calls. No matter which you choose, you’ll erase the need for a long string of emails.

11. Calendly

Ever gotten frustrated trying to schedule a meeting? Take the hassle out of the process with Calendly. You can share your availability with others, and allow them to schedule a time when you can both meet. It’s what Carol uses to schedule coaching calls with writers.

12. Asana

This project management software was originally designed to help Facebook teams collaborate, manage tasks, and improve productivity. And more importantly, help minimize the need for lots of back-and-forth emails. You can use this to manage your own tasks and projects, or collaborate with clients with this tool.

13. Zoom

If you’re looking for an alternative to Skype for client calls, interviews, or video chat, check out Zoom. This platform make video chat easy, and also has features for video conferencing, webinars, and online meetings.